Finally, they are here! The routines that we have all been waiting for. 🎉First of all, take some time off, get a cup of coffee or tea or any beverage of your choice, take out your iPhone/ iPad, login and get your fingers ready! Let's start creating using these 5 steps.
If you are a visual learner, you can check out the screenshare walkthrough in the Routines Saved Story on our Instagram or check out the images below, or check out our screen recordings playlist on our Youtube. Here is a link to one of them, but there is MORE, just keep on watching!
1. Getting started
Start creating a new routine by pressing the library icon on the 'My day' view so that it opens up. Click on Routines, then press the button on the top right called ‘Create routine’. Type in the title of your routine and press ok.
Now that you have the title ready, on to the next step! 🤩
This will bring up a list of suggested activities based on your current day if you want to create a brand-new routine using the existing activities on that day. If you want to add any of these, click on the activity and you will see they get added to the routine underneath this pop-up window. (Don’t worry, you are able to edit and reorder the activities in your routine later).
If you don’t want to use these activities, then you can type in another activity into the search bar. This will bring up any relevant activities from your library, or you are able to create a new one which will have an initial duration of 10 mins (again you can edit this later). Click on the activity to add to your routine.
When you have added all the activities that you want into your routine, tap anywhere in the routine and it will make the popup disappear. On to the next fun part!
2. Editing your routine
The first thing to notice is that the duration of the whole routine shows at the top under the title. You are then able to edit each activity in the routine as usual - adding notes, checklists, icons and colors. You can also change the duration of the individual activities as well.
You can change the order of the activities within the routine by tapping and dragging the activity up or down into the correct place in the routine.
If you decide you want to remove an activity, you can slide it to the left and then tap the minus button.
You can add more activities to this routine by tapping the plus sign at the bottom right corner and repeating the steps above. When you are happy with all these changes, press Create Routine. This will add the routine to your routine library.
How exactly do I edit, you may ask? 🧐
Swipe left on the routine in your calendar that you wish to change. This will bring up the edit and delete options. When you select edit, you will be able to edit the whole routine - change the title, add or delete activities, change icons and colors, add notes or checklists to activities. You can also change the order of activities, and their duration. When you click Save, you then are shown the new version of your routine. You then need to click update plans, and are given the option to:
Update this only - only this occurrence of the routine
Update this and future instances - this occurrence and all going forward (past versions of the routine saved)
Update all - this occurrence, all going forward and past versions of this routine will be updated.
3. Time fixed or Flexible routine (routine with no start or end time)
By selecting the Add Time option, you can add a time if you want your routine to be a planned one that starts at a specific time. Or you can make your routine flexible/ ‘start at any time’, where it starts at any time during the day. Or you can set a day you want it to start and also choose a repetition. The choice is yours!
4. Start your routine
Happy with all your edits, then it is time to start your routine. If your routine is a planned one, it will start at the time that you set. You are also able to start it before by clicking the ‘Start now’ button on My Day. If your routine is a ‘start at any time’ one, you can click start now whenever it suits you. If you have already completed the routine that day, you can mark it as done by swiping right.
In the ‘My Day’ view it will show the routine, how many minutes are left, which activity is taking place now, and which one is next. You can expand the routine to see all the activities in it by tapping at the top. Each activity is now also a checklist item, so if you complete an activity early or want to skip it, you can just check it off your list, and the routine will move to the next one. However, note that this will not give you extra time within your routine, it will just deduct that activities time from your overall routine. You can pause routines and restart them whenever you want - if it is a planned activity, the duration will just add onto your day.
5. Out with the Old, In with the New?
Worried about your old routines, don´t stress, we got you! They will still be available in your routine library and you can use this new feature on them too! 🤩
However, as the previous routines were based on activities that were set at a specific time, whereas the new routines are now the sum duration of each activity, you will notice a change. Our system has taken the free time between your activities, and auto generated a ‘free time’ activity. Before you place your old routine in your schedule, we recommend going through your routine and either seeing if you still need this free time space between your activities or whether you can delete these autogenerated activities.
How, you may ask? 🤔
You can do this by clicking Edit to get into the routine edit screen and then slide the activity to the left to see the ‘-’ button. As now activities in routines flow from one activity to another with no breaks, you might prefer to instead add in buffer time to the activity. Once you are happy with your routine, you can click Save in the top right corner. Then select your routine again from the library to finally change whether it is a flexible or planned routine, when you would like it to start and any recurrence options. Then click ‘Add to Plans’.
Routine in Library vs Routine in Calendar
When you have created a new routine, they live as a template in your routine library so that it is easy for you to add them to your schedule in the future. It is good to think about the routine within your routine library as being your template routine.
When you add your routine into your calendar, you are copying a version of the template over. Certain things might change - you might need to start it at a different time on certain days, or it could be that you are happy to have the routine as a ‘do anytime’ on weekends or holidays. You also might need to change or delete the activities within the schedule on some days. This is why it can really help to think about whether the changes you want to make are long term (to the template routine) or more short term, where it makes more sense to alter the routine within your ‘My Day’ schedule.
Edit a template routine in the library
To edit the template, open up the routine library by clicking on the black library icon. Swipe left on the chosen routine where you can choose edit or delete. If you choose delete, a confirmation window will pop up to make sure that you want to delete the routine.
If you select edit, you will be able to edit the whole routine - change the title, add or delete activities, change icons and colours, add notes or checklists to activities. You can also change the order of activities, and their duration. Click Save to update this template routine in your library. Please note: This will only edit the template and so your changes will not automatically update or affect routines that you have already placed within your schedule. If you need these changes, please follow the guideline below.
There is also a grey library folder, which if you click on will give you the following options:
Do not update library - this is the default and will only reflect the changes for the day that you edited the routine.
Save changes in library - this will update your template in the library to this one
Save as a new routine in the library - this will create this edited version as a copy in the library, while also keeping the original template. This is ideal if you want to have the choice of slightly different routines (for example on low spoons or low energy days)
This acts as a sense check to prevent your main routine from being overwritten with daily adjustments.
What about Tiimo pre-made routines? Yep, these are still available too! 💪 👊
Use a Premade Tiimo routine
Tiimo premade routines are also in the routines library - just click on Tiimo Routines for them to appear. Select the one that you want, edit when you want the activity to start, date and recurrence options. Then click ‘Add to plans’. It will now be added to your personal library as well and you can adjust it to your needs as you wish.
Before we start boring you with too much text, here is another development that we know you will like, your routines have their own notifications, BAM! 🥳 We have created an additional set of notifications, a set that focuses on routines. This is found in your notifications settings, right under the activity notifications.
Enjoy & thank you so much for your patience! 🙏